Important dates


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Date Event
Nov  2020 Virtual 2021 Planning Day. Prior to meeting all schools students have completed PTR, interview with teacher and application to enrolment process
Jan 18th Remind schools of students that have not enrolled and completed their PTR / LLN and / or had their SWTAFE course interview.   No student can attend class without being enrolled and accepted into the course
Jan 25th  Send Auspice schools results of students PTR and LLN for assessment
Feb 1st Finalise online enrolment forms for SWTAFE.  
Feb 9th, 10th & 11th First day of VET DSS (Delivered to Secondary Schools)  - Tuesday Hamilton ,Wednesday (Building group one W'Bool College only) Thursday at Warrnambool and Portland Campus
Feb 18th  All enrolment forms must be finalised for students attending VET DSS in 2021.
Feb 19th All students to have their VET DSS resources paid to SWTAFE Bookshop (55648 951)
Feb 19th Warrnambool 2021 Finalising day. Half day to finalise the 2021 VET DSS contracts, procedures and programs.
Held at the Warrnambool Campus.  Plan for 2022.   Issue draft contracts electronically
March 5th
Final cut off day for reimbursement of student withdrawals from SWTAFE contract.
March 9th Supply schools electronic copies of pre-populated contract schedules (SWTAFE information) using 2021 DEECD approved Standard & Auspicing VET DSS Purchasing contract.   Returned by March 26th
March 12th

Auspiced schools to have Evidence of Participation (EOP) start date for any school delivered units that have been started on pre-populated proforma into SWTAFE for processing IMPORTANT

March 15th Enrolment confirmation forms ready to go out to schools and TAFE personnel.  (Please Check Carefully)
March 16th Scored Assessment plans emailed to schools.  Students requiring a scored assessment plan confirmed.
March 18th Letters sent to Principals and Business Managers notifying of 2021 VET DSS invoice amount, and outlining payment schedules.
March 26th All signed VET DSS contracts to be completed.
March 26th

Invoice schools 25% of total 2021 amount, based on students listed on the contract after March 5th. (First payment)
To Business Manager via email.  Payment due 9th April

May 4th  Deadline for VET DSS enrolments on the VASS database for funding purposes.
May 21st Try a Career Day - Sherwood Campus
May 24th Try a Career Day - Sherwood Campus 
June 18th Validation Day for Auspiced Schools
June 18th Mid year VET DSS reports sent out (double check 2020 results for second year students)
June 25th
Invoice schools 25% of total 2021 amount, based on students listed on the contract after March 5th. (2nd Payment) Due 9th July
Sent to Business Manager via email.  Will include TAFE supplement invoice amount for students attending government schools 
Sept 14th Follow up SBAT any outstanding fees with departments and schools. Check Result progress
Sept 18th

Invoice schools 25% of total 2021 amount, based on students listed on the contract after March 5th. (Third Payment)
Sent to Business Manager via email  Due 1st October

Sept Remind schools of new process for 2022 enrolments PTR/ Interview / LLN
Oct 8th Result reminders sent out to schools for school delivered units. EOP must be on first..  Results should come in through-out the year.
Oct 11th 2022 Auspicing documentation due
Oct 12th Send Inicative scores out. Due on VASS 21st October
Oct 14th Last week teaching for VET DSS first and second years.
Oct 15th Results must be into Student Records for processing- Auspiced schools return result stationery to SWTAFE VET DSS team.
TAFE personnel are to input results through SMS. These results should be coming in through-out the year
Oct 16th 2021 VETiS Achievement Award nominations due.
Oct 16th Send scored assessment scores out. Due on VASS Nov 9th
Oct 20th & 21st Compulsory Application to Enrolment day held at SWTAFE for all new First year students attending a SWTAFE campus.  Warrnambool & Portland
Oct 29th

Invoice schools final 25% of total 2021 amount, based on students listed on the contract after March 5th. (Final payment)
Send to Business Manager via email.   Due 12th November

Nov 2nd Statement of Attainments/Scored assessment results issued to schools.  Will include SBAT students in partnership with SWTAFE.
Nov 9th Final date for VASS entry of VET results and VCE VET coursework task scores.
Nov 12th 2022 VET DSS Planning Meeting (Friday). Checking of Statement of attainments, copy of certificates, enrolment form signing, collection of awards.
Nov 19th (or prior) Delivery of Certificates to students home address. Copy sent to schools.
2021 VCE VET Exam timetable November  -  December
November   Community Services
November  Kitchen Operations
November  Engineering
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