Important dates

		2025 SWTAFE VET DSS Critical Dates Have a question, don't hesitate to email the SWTAFE VET DSS team on vetdss.mailbox@swtafe.edu.au
31st January		2025 VET DSS Auspice Teacher PD Day.
3rd February		Schools to finalise any outstanding online application or enrolment forms. VET DS students must be enrolled prior to attending classes.
4th -7th February		First day of VETDSS delivery - Tuesday in Hamilton Campus, Wednesday in Colac Campus and Colac Trade Training Centre, Thursday at Brauer College, Glenormiston, Sherwood Park, Warrnambool and Portland Campuses and Friday Automotive at Cobden Technical School (internal program run by SWTAFE). SWTAFE VET DSS Operoo Student Communication Database will be operational
11th February		SWTAFE hosting the Warrnambool Careers Teachers Network.
14th February		Students who are required to pay VET DSS Recurces, payments are due to Campions Education Bookshop. This must be paid online by using your school's unique QR Code or via their website.
14th February		2026 SWTAFE VET DSS Planning Day.
28 February		Census Date - Final cut off day for reimbursement of student withdrawals from SWTAFE contract.
5th March		SWTAFE to supply schools final contract schedules for 2025 - DOE Standard VETDSS Purchasing and Auspicing Contracts. School to check the student's carefully and note and amendments. Return Signed Copy To SWTAFE By March 24th or earlier.
11th March		Auspice schools to have Evidence of Participation (EOP) start datefor all school delivered units that have been started on pre-populated proforma into SWTAFE for processing.
17th March		SWTAFE VET DSS Student Enrolment Summaries emailed to the schools for ready VASS entry.
24th March		All 2025 DOE VET DSS Purchasing and Auspiced Contracts must be returned to SWTAFE.
26th March		Letters sent to Principals and Business Managers notifying of 2025 VETDSS invoice amount, and payment schedules.
31st March		Invoice schools 25% of total 2024 amount, based on students listed on the contract after March 1st Census Date. (First Payment).
Reminder		Auspice Schools to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.
7th -17th April		Term One school holidays break.
18th April		Good Friday Public Holiday.
21th April		Easter Monday Public Holiday.
25th April		Anzac Day Public Holiday.
28th April		Scored Assessment Plans to be emailed to the schools. Students requiring scored assessment are confirmed by the school. Ensure SWTAFE teachers are aware of all students undertaking a scored program.
1st May		Deadline for VETDSS enrolments on the VASS database for funding purpose. Last day for unit 3-4 entry onto VASS.
23rd May		Try a Career Day - Sherwood Campus/Warrnambool Region.
26th May		Try a Career Day - Sherwood Campus/Warrnambool Region.
Reminder		Auspice Schools to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.
3rd June		VET DSS Information Sessions - Warrnambool and Sherwood Park Campuses.
4th June		VET DSS Information Sessions - Colac and Portland Campuses.
5th June		VET DSS Information Sessions - Hamilton Campus.
9th June		Kings Birthday Public Holiday.
13th June		Try a Career Day - Portland and Glenelg Region.
23rd June		SWTAFE VET DSS Students Mid-Year Reports be available on Operoo for schools and parents to read.
24th June		Hamilton Campus VET Taster Day (1/2 day session).
26th June		2026 SWTAFE VET DSS Program Course Menu will be released to schools.
30th June		Invoice schools 25% of total 2025 amount, based on students listed on the contract after March 1st. (Second Payment).
1st July		Hamilton Campus VET Taster Day (1/2 day session).
Reminder		Auspice providers to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.
7th - 18th July		Term Two school holidays break.
21st July		2026 SWTAFE VET DSS Program Booklet will go be live on the website. Program Booklets will be distributed to schools commencing 21st of July.
August/September		SWTAFE VET DSS team are available to attend your schools subject selection evenings. If you like one of the team members to attend please reach out via vetdss.mailbox@swtafe.edu.au.
1st August		Try a Career Day - Colac and Otway Region.
11th August		SWTAFE VETDSS Applications portal open for 2026 VETDSS 1st year and 2nd year Student Applications - VETDSS \| South West TAFE VetDSS (swtafe.edu.au) password (the vetdss team will update in due course).
25th August		2025 VET DSS Student End of Year Update to be emailed to schools.
9th September		SWTAFE VET DSS team to follow up with schools regading 2025 SBAT students and check student progress with SWTAFE departments.
9th September		2026 Auspicing Application documentation emailed to participating schools. Documentation to be returned prior to 8th of October.
9th September		Invoice schools 25% of total 2025 amount, based on students listed on the contract after March 1st. (Third Payment).
Reminder		Auspice Schools to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.
16th September		SWTAFE Hamilton Campus 2025 VET DSS Student Orientation Day (4.30pm-5.30pm).
17th September		SWTAFE Colac Campus 2025 VET DSS Student Orientation Session (4.30pm-5.30pm).
18th September		SWTAFE Warrnambool and Portland Campuses 2025 VET DSS Student Orientation Session (4.30pm-5.30pm).
18th September		SWTAFE Sherwood Park 2025 VET DSS Student Orientation Session (5pm-6pm).
22nd September - 3rd October		Term Three school holiday break.
6th October		SWTAFE to commence processing 2026 2nd year VET DSS enrolments.
8th October		2026 Auspicing Application documentation to be returned to SWTAFE.
13th October		SWTAFE send indicatives scores to required schools by out due VASS 17th of October.
14th-17th October		Last week for SWTAFE VETDSS first and second year delivery.
20th October		SWTAFE will email schools the 2025 VETDSS Student Achievement Award nominations form to be returned by 30th of October.
22nd -28th October		SWTAFE staff and auspiced teachers to finalised all VET DSS student results in SMS.
29th October		Send out scored assessment results - due on VASS 14th November.
3rd November		SWTAFE will commence providing Statement of Attainments results issued to schools. Via email correspondance, this will include SBAT students in partnership with SWTAFE. All schools will have thier student results prior to the VCA A 4th of November cut off date.
7th November		SWTAFE to email schools thier students Scored Assessment Results - last day for entry due on VASS 17th November.
10th November		SWTAFE to commence emailing Auspice Providers with thier 2026 students PTR & LLN results ready to complete PTR Evaluations for enrolment.
14th November		2025 VET DSS Finalising Day Meeting. Schools to collect thier VET DSS Student Achievement Awards and copies of thier students certificates.
17th November		Invoice schools final 25% of total 2025 amount, based on students listed on the contract after March 1st. (Final Payment).
17th November		Last day for student results to be entrered onto VASS.
18th November		SWTAFE to commence processsing 2026 1st year VET DSS enrolments.
23rd November		SWTAFE staff to commence finalising VET DSS classes for 2026. SWTAFE VET DSS team to commence emailing student enrolment forms to be signed by schools.
26th November		Delivery of Certificates and Statement of Attainments to student's home address.
1st December		Last day for SWTAFE to notify schools of student VET DSS placements.
19th December		2025 SWTAFE Christmas/New Year shutdown. SWTAFE will re-open on Monday 5th of January 2026.