Important dates

 

   

                                                          2024 SWTAFE VET DSS Critical Dates 

                                                           Have a question, don't heistate to email the SWTAFE VET DSS team on vetdss.mailbox@swtafe.edu.au

   
Feb 1st   Schools to finalise any outstanding online application orenrolment forms. VET DS students must be enrolled prior to attending classes.    
February 6th - 9th   

First day of VETDSS delivery - Tuesday in Hamilton Campus, Wednesday in Colac Campus and Automotive at Cobden Technical School, Thursday at Sherwood Park, Warrnambool and Portland Campuses and Friday Engineering Timboon P-12 School (internal program run by SWTAFE).

SWTAFE VET DSS Operoo Student Comunication Database will be operational 

   
February 16th  

Students who are required to pay VET DSS Recurcess, payments are due to  to Campions Education Bookshop. This must be paid online by using your school's unique QR Code.

   
February 16th   2025 SWTAFE VET DSS Planning Day.     
March 1st
 
Census Date - Final cut off day for reimbursement of student withdrawals from SWTAFE contract.
   
March 7th  

SWTAFE to supply schools final contract schedules for 2024 - DOE Standard VETDSS Purchasing and Auspicing Contracts. School to check the student's carefully and note and amendments.

Return Signed Copy To SWTAFE By March 18th or earlier.

   
March 8th  

Auspice schools to have Evidence of Participation (EOP) start datefor all school delivered units that have been started on pre-populated proforma into SWTAFE for processing.

   
March 14th   SWTAFE VET DSS Student Enrolment Summaries emailed to the schoools for ready VASS entry.      
March 15th   All 2024 DOE VET DSS Purchasing and Auspiced Contracts must be returned to the SWTAFE VET DSS team.    
March 18th   Letters sent to Principals and Business Managers notifying of 2024 VETDSS invoice amount, and payment schedules.     
March 25th  

Invoice schools 25% of total 2024 amount, based on students listed on the contract after March 1st Census Date. (First Payment)

   
Reminder   Auspice Schools to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.    
March 28th   SWTAFE hosting the Warrnambool Careers Teachers Network.    
March 29th - April 14th   Term One school holidays break    
April 17th    Scored Assessment Plans to be sent to schools. Students requiring scored assessment are confirmed by the school. Ensure TAFE teachers are aware of all students undertaking a scored program.    
April 30th     Deadline for VETDSS enrolments on the VASS database for funding purpose. Last day for unit 3-4 entry onto VASS.    
May 17th   Try a Career Day - Colac and Otway Region    
May 24th    Try a Career Day - Sherwood Campus/Warrnambool and Region    
May 27th   Try a Career Day - Sherwood Campus/Warrnambool and Region    
Reminder   Auspice Schools to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.    
June 3rd   Try a Career Day - Portland and  Glenelg Region (TBC)      
June 4th   VET DSS Information Sessions - Warrnambool and Sherwood Park Campuses    
June 5th    VET DSS Information Sessions - Colac and Portland Campuses    
June 6th   VET DSS Information Sessions - Hamilton Campus    
June 17th   SWTAFE VET DSS Students Mid-Year Reports be available on Operoo for schools and parents to read      
June 18th   Hamilton Campus VET Taster Day (1/2 day session)        
June 24th   2025 SWTAFE VET DSS Program Course Menu will be released to schools      
June 25th   Hamilton Campus VET Taster Day    
June 26th   Invoice schools 25% of total 2024 amount, based on students listed on the contract after March 1st. (Second Payment)    
Reminder  

Auspice providers to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.

   
June 27th - July 14th   Term Two school holidays break.    
July 28th   2025 SWTAFE VET DSS Program Booklet will go be live on the website. Program Booklets will be distributed to schools commencing 28th of July.    
July 29th   SWTAFE VETDSS Applications portal open for 2025 VETDSS 1st year and 2nd year Student Applications - VETDSS | South West TAFE VetDSS (swtafe.edu.au) password (the vetdss team will update in due course)    
August    SWTAFE VET DSS team are available to attend your schools subject selection evenings. If you like one of the team members to attend please reach out via vetdss.mailbox@swtafe.edu.au    
September 11th   SWTAFE VET DSS team to follow up with schools regading 2024 SBAT students and check student progress with SWTAFE departments.    
September 11th    2025 Auspicing Application documentation emailed to participating schools. Documentation to be returned prior to 20th of September.    
September 16th   Invoice schools 25% of total 2024 amount, based on students listed on the contract after March 1st. (Third Payment).    
Reminder   Auspice Schools to upload completed student assessments to the VETDSS Portal. Results will not be entered without evidence of participation, attendance roll and student assessment document.    
September 17th    SWTAFE Hamilton Campus 2025 VET DSS Student Orientation Day (4pm-5pm)    
September 18th   SWTAFE Colac Campus 2025 VET DSS Student Orientation Session (4pm-5pm)    
September 19th    SWTAFE Warrnambool and Portland Campuses 2025 VET DSS Student Orientation Session (4pm-5pm)    
September 19th   SWTAFE Sherwood Park 2025 VET DSS Student Orientation Session (5pm-6pm)    
September 21st - 6th October   Term Three school holiday break.    
October 11th   

SWTAFE send indicatives scores to required schools by out due VASS 18th of October.

   
October 15th - 18th   Last week for SWTAFE VETDSS first and second year delivery.    
October 21st - 24th  

SWTAFE staff and auspiced teachers to finalised all VET DSS student results in SMS.

   
October 21st   SWTAFE will email schools the 2024 VETDSS Student Achievement Award nominations form to be returned by 30th of October.    
October 24th   Send out scored assessment results - due on VASS 14th November.    
November 1st   SWTAFE will commence providing Statement of Attainments results issued to schools. Via email correspondance, this will include SBAT students in partnership with SWTAFE. All schools will have thier student results prior to the VCA A 4th of November cut off date.    
November 5th    SWTAFE to email schools thier students Scored Assessment Results - last day for entry due on VASS 14th November.    
November 8th   2024 VET DSS Finalising Day Meeting. Schools to collect thier VET DSS Student Achievement Awards and copies of thier students certificates.    
November 11th   Invoice schools final 25% of total 2024 amount, based on students listed on the contract after March 1st. (Final Payment).    
November 14th   Last day for student results to be entrered onto VASS.    
November 18th   

SWTAFE to commence emailing Auspice Providers with thier 2025 students PTR & LLN results ready to complete thier PTR Evaluations.

   
November 25th    SWTAFE staff to commence finalising VET DSS classes for 2025. SWTAFE VET DSS team to commence emailing student enrolment forms to be signed by schools.    
November 27th   Delivery of Certificates and Statement of Attainments to student's home address.    
December 20th   2024 SWTAFE Christmas/New Year shutdown. SWTAFE will re-open on Thursday 2nd of January 2025.    

 

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